CITYBPM - full automation of the developer's process
The developer's process may involve residential projects, offices, shopping centers, warehouses, hotels, and rental apartments
Offer
We unleash the potential of Real Estate businesses by implementing a consistent infrastructure to manage all processes
What does the package contain?
1
Purchase of land
- Management of land purchase
- Surveys and pre-land purchase analysis
- Application for land purchase
2
Creating the project structure
- Management of the project team structure - roles, employees, replacements
- Planning the developer's project - costs, revenues, milestones, team
- Management of budgets
- Management of permits
- Management of risk
3
Planning and preparing for construction
- Contractor contracting - management of tenders
- Application for construction
- Management of OSH requirements at the construction site
4
Management in the construction process
- Risk management from the moment of land purchase plan to the sale of the investment
- Management of construction milestones
- Request to Management to purchase land
5
Sales and rental management
- Management of trust account releases
- Preparing for the sale of apartments/rental of space
- RentRoll for office projects
- Management of FITOUT work for residential and office projects
- Management of guarantees and insurance
Benefits of
the CITYBPM package
Organized management structure
- one method of managing projects for all user groups: purchases, planning, valuations, administrative permits, implementation, sales, financial management, accounting
Transparent and organized source documents
- one source of analytical data for developer reporting
Monitoring the project schedule
- monitoring the timeliness of tasks in the developer's process
FINANCE - managing costs in the company
What does the package contain?
1
Modeling, creating, editing, project budgets
- Creating budgets from ready-made analytical models
- Budget change requests, monitoring budget utilization
- Management of budget versions
- Management of budget variants
2
Management of purchase contracts
- Contract creation, legal and tax opinions, recommendations gathering
- Contract acceptance process, digital signature
- Monitoring contract implementation in the financial scope
- Monitoring contracts in the scope of budget utilization
- Monitoring multiple actions related to the signed contract in the organization: end date, insurance, guarantees, deposits
3
Approval of purchase invoices
- One office for all invoices in the organization
- Automatic recognition of invoice data (OCR)
- Description of the analytical invoice, payment plan description, VAT rate description
- Decree of the invoice and integration with the financial-accounting system
- Integration with NIP24, white list, VAT carousel mechanism
4
Managerial financial analysis
- Common for budgets, contracts, and invoices - managerial code dictionaries
- Analysis of the utilization and variation of the project budget
- Analysis of contracting a given project
- Analysis of utilization (invoicing) of project contracts and budgets
5
Analysis of the contractor based on the history of activity, verification of the "white list"
- One base of contractors with natural persons, activities, companies, branches, inter-company relationships
- Integration with NIP24, white list
- Financial 360 contractor view
6
Comprehensive accounting training
- Expert accounting training
- Expert training in automated processes
- Workshops with financial teams
Benefits of
the FINANCE package
Alerts for overruns
- Identification of overruns in budgets and signed contracts
Real time task analysis
- Monitoring of contracts in the financial context and other contractual tasks
Accounting order
- Invoices accepted and paid on time
ARCHIMAT - all company documents in one place
What does the package contain?
1
Receipt of physical documents from branches and construction sites across Poland
- Reporting of ready-made boxes with documents for collection
- Collection of documents at designated locations: offices, construction sites
- Transport of documents to the archive
2
Identification of documents, scanning, disposal of unnecessary documents
- Identification and verification of documents
- Mass scanning of documents
- Disposal of unnecessary documents
- Sending to a substantive description of the document
3
Substantive description of scans and assignment to individuals or groups of people
- Substantive description of the document
- Sending the document to the responsible person
4
Transport of documents to a professional archive
- Secure documents transported to a secure archive
- The storage period in the archive is related to the type of document
5
Possibility of renting a physical document from the archive
- The platform allows ordering the rental of a given document from the archive
- It is possible to order the completion of all documents for a given project and transfer them to a new investor, for example.
Benefits of
the ARCHIMAT package
Digitization of documents
- Access to ALL company documents in digitized form
Document availability
- Easy documents lookup
Document security
- Safe storage of paper documents in a secure archive
CRM - sales of apartments, rental of offices
What is included in the package?
1
Sales Support
- sales lead management (integration with SalesManago system)
- sales opportunity management
- sales representatives' activities management: email, phone contact, meetings
2
Process Management
- Pricing discounts and promotions management
- Product catalog management
- Sales contract management
- Payment schedule management
- Contract, annex, and assignment management
3
Payment / Accounting Automation
- Payment handling and linking to payment schedule and/or invoices
- Sales invoice generation
- Sending sales invoices to the Financial and Accounting system
- Customer service department action recording
Benefits of
the CRM package
A consistent system
- A consistent sales management system
Easier access
- One place with sales data analysis
One platform
- One platform for all sales activities
PLATFORMA - package of services for small and medium-sized companies (10 - 100 people)
Package of automating processes necessary for small and developing companies.
What is included in the package?
1
Employee
Management
- Organizational structure, roles, replacements, absences, leave, delegations
- Recruitment, onboarding, offboarding
- Budgets, contracts, approval of purchase invoices
- Timesheet - recording employees' working hours
2
Process
Management
- Contractors, projects, contracts, sales invoice generation
- Employee dashboard
- Manager dashboard
- Management dashboard
Benefits of
the PLATFORM package
Optimization of daily activities
- proven ready-made processes, which upon implementation will free up time and focus on the development of your company
Focus on development
- introduction of a standard allows you to be ready to scale your company from the very beginning
Simplification of processes
- the platform will automate all necessary areas in the service company: finance, HR, service implementation, customer service
TENDERS - tenders and requests for proposals
What is included in the package?
1
Tenders
- Preparation of a request for proposal
- Collecting a list of potential suppliers
- Sending invitations to the tender
- Collecting responses to the request for proposal
2
Suppliers
- Handling questions and answers from suppliers
- Acceptance of the recommended supplier
- Negotiation and signing of the contract
Benefits of
the TENDERS package
Orderly selection of suppliers
- introducing a standard and transparency in the supplier selection process
Information base
- building an information base on potential suppliers along with an assessment of their work
Comparison of offers
- better comparison of supplier offers thanks to a standardized format for collecting responses
OSH EXPERT - Health and safety processes
What is included in the package?
1
Monthly reporting of construction site data: employees, accidents, and incidents
- Monthly reporting of occupational health and safety data from all construction sites
- The possibility of involving external companies in reporting occupational health and safety
- Handling of the repair process in the event of an incident or accident
2
Supervisory visits
- Supervisory visit inventory
- Monitoring the implementation of post-audit recommendations
- Monitoring the implementation of annual occupational health and safety goals
3
Carbon footprint counting
- Collecting information from construction sites about resources generating a carbon footprint
- Calculating and analyzing the carbon footprint on construction sites
Benefits of
the OSH EXPERT package
Common database
- one place grouping occupational health and safety data from all construction sites
Goal monitoring
- monitoring of designated occupational health and safety goals on construction sites
ESSV visit inventory
- conducting ESSV visits/monitoring
RISK EXPERT - risk management and elimination processes
What is included in the package?
1
Risk identification
- Identification of risks from the beginning of the development process, i.e., land purchase
- Simple mechanism for entering risk data
2
Definition of impact and probability of risk occurrence
- Assigning a person responsible for risk management
- Risk analysis - impact and probability of materialization
- Notification of changes in the risk that occurred to the project team
3
Commissioning of risk-minimizing tasks
- Determination of a mitigation plan
- Commissioning of tasks required to be performed in order to minimize the probability of risk occurrence
- Current reporting of the risk status to the Management and project team
Benefits of
the RISK EXPERT package
Centralized place for management
- a central place with risk analysis from all projects
Ongoing risk analysis
- ongoing monitoring of the probability of risk materialization
Repair plans
- risk minimization by using repair plans
BPMRIDERS SP. Z O.O. SP. KOM.
NIP: 527-297-13-41
Mariana Zdziechowskiego 7/64
02-659 Warsaw
kontakt@bpmriders.com